More about the exams

Separate sittings

If you choose to take your initial exam modules (i.e. those for which you initially enrol) spread over more than one date, there is an additional fee[1] for each additional exam sitting: the fee also covers paying an exam centre for your place twice and additional administrative costs. In this case, please use the Individual modules Exam Form (available on the AMTRA website – form A04) for second and subsequent sittings and send the fee with the form.

Re-sits

If you fail a written module or the viva, you may re-sit (for a fee). We will normally allow a maximum of four attempts at any module or viva.

If you are booking a re-sit, please use the Individual modules Exam Form (available from the AMTRA website – form A04) and send the fee with the form. (See also the full note on re-sits under “Exam results “.)

Withdrawal/cancellation fees

You must tell AMTRA at least 4 weeks in advance if you wish to withdraw from an exam, otherwise a fee will be charged. These are currently:

  • £50 fee if a candidate cancels (including failing to show for the exam) within two weeks of an exam, or
  • £30 fee if a candidate cancels between 4 and 2 weeks prior to the exam.

Before we introduced this fee, about 17% of SQP exam candidates withdrew from exams at short notice (within four weeks of the exam), or simply failed to turn up. This imposes significant administrative burdens on AMTRA and Harper Adams, and where exams fill up means that other candidates are turned away and also sometimes reduces the viability of courses run by colleges.

AMTRA is also concerned at the number of last-minute substitutions made by companies, where one candidate is withdrawn from an exam and another added. While each case will be done for good reasons, we are worried that the overall trend is likely to lead to candidates being given inadequate time to prepare for the exams.

Note that cancellation/withdrawal includes substituting one individual for another within the same company.

Although the fee is a cancellation/withdrawal fee, it is payable upon re-booking for a fresh exam.

Exceptional circumstances will be considered on a case-by-case basis but these should be exceptional – for instance, candidates should allow for traffic delays. Applications for consideration of exceptional circumstances should be made in writing to the AMTRA Secretary General.

These fees were introduced for all exams from 1 January 2015. At the same time, enrolment fees were reduced by £5 with a view to making the net financial effect of these changes zero.

Candidates with additional support needs

Do you have a disability or specific learning difficulty that could impact on your AMTRA SQP assessments? Harper Adams are able to make reasonable adjustments for you, if you let them know in advance and certainly no later than six weeks before your exam, as they may not be able to assist you if they have less than six weeks’ notice.

Disabilities such as:

  • Social/communication impairment, e.g. Aspergers/autism
  • Blind or visual impairment
  • Deaf or hearing impairment
  • Mental health condition, e.g. depression, anxiety disorder, etc.
  • Physical impairment or mobility issues
  • Long standing illness or health condition, e.g. epilepsy, diabetes, etc.
  • Any other disability, impairment or medical condition not listed above

Assistance with the examinations, usually in the form of extra time, can only be given to candidates who produce written proof of requirement, e.g. full dyslexia documentation from an educational psychologist. If you do not have any documentary evidence, you may have a DAS (Dyslexia Adult Screening) test – held at a mutually convenient time at Harper Adams University, at least two weeks prior to your course or exam. The cost of this is £45 for which you will be invoiced. Contact the Animals Business Development Office at Harper Adams in the first instance to arrange this with their Learning Support Unit. Contact them on [email protected]

Please help Harper Adams to assist you with the assessments, by telling them a long time in advance of your requirements and any reasonable adjustments they can make to your learning experience.

Any disclosure you make will be between yourself and Harper Adams University. Nothing will be discussed with your employer or any third party.

[1] £95 since September 2013, but subject to change: check the AMTRA website for the latest fee