Exam results & what happens next
It can take up to nine weeks for you to receive your exam results - please be patient. Your exam papers have first to be marked, and in some cases second-marked, then referred to a Board meeting of Harper Adams University for them to be formally adopted. These meetings normally take place approximately monthly. After the Board meeting, the results need to be signed off internally within Harper Adams, and then provided to AMTRA.
AMTRA and Harper Adams will write to you separately. AMTRA will advise you which modules you've passed, and whether you've passed the viva (oral exam), and thus whether you have become an SQP and if so which type. Harper Adams will write to you separately with your precise exam results in each module. Although AMTRA and Harper Adams normally try to coordinate our communications, occasionally there may be a short gap. Please do not contact either Harper or AMTRA seeking any “missing” communication until a week after you’ve received the results from one of us.
To be on the AMTRA SQP Register, you must have passed:
- the Base module, and
- at least one species module (i.e. farm animal, equine, companion animal or avian), and
- the viva (oral exam) - the viva must have been passed within 24 months of the relevant written exams
Alternatively you must have passed the Veterinary Nurse conversion exam which is equivalent to passing the Base and Companion Animal modules, together with the viva.
If you failed one or more species module, but still satisfy the three points above, you will still be an SQP, but with a more restrictive classification. For instance, if you tried to become an all-species SQP (R-SQP) but only passed the base and farm animal modules, you will be an L-SQP, able to prescribe and supply for farm animals but not equines or companion animals.
If you failed some or all modules of the exam, or need to retake the viva (oral exam) you may re-sit those a limited number of times on payment of the appropriate re-sit fee. It should be noted that the re-sit fees for modules are higher than the equivalent fees included in the initial enrolment fee because funding from the Higher Education Funding Council (HEFCE) which subsidised the original fee is only applicable to an individual once.
You can re-sit modules at any of the exam centres (see exams and courses), even if the module itself is not being offered for the first time (so you could do an equine re-sit even if the exam was primarily for base and companion animal modules).
You may have a total of three attempts at each module, and exceptionally permission for a fourth attempt may be granted. Note that AMTRA will normally consider four attempts the maximum allowed.
Note that the farm animal module is a little different when it comes to re-sits:
2nd attempt (first re-sit) is formally called a "reassessment", and doesn't involve the farm animal project but instead a pre-seen case study and therefore an exam which is 2 hours rather than 1½ hours
3rd attempt is formally called a "restudy", and is back to the 1½-hour format exam with the farm animal project again - you may resubmit the same project if you wish, or may amend it prior to resubmission
4th attempt (if permission is granted for a 4th attempt) is formally called a "reassessment with restudy", and is the same format as the 2nd attempt.
If your initial enrolment with AMTRA was for anything other than an R-SQP (i.e. an all-species SQP), you may subsequently decide to add one or more of the other species modules to your qualification. (Note that this is more expensive than enrolling for all the modules at the start.)
SQPs may only supply veterinary medicines for which they are qualified from registered premises. If you are setting up a new SQP Retailers’ premises, you must apply directly to the VMD’s Inspections & Investigations Team (previously the Animal Medicines Inspectorate) with the appropriate payment.
Continuing as an SQP including CPD and annual fees
The AMTRA register fee for the calendar year in which you first qualify is free. (Unfortunately, that means if you qualify later in the year, you get slightly less benefit from that.)
In order to continue as an SQP, you must ensure AMTRA is paid the annual renewal fee each year. The renewal fee is due by 30 November in the preceding year: a late payment fee is due on payments received by the end of March, otherwise a higher reinstatement fee is also payable.
Some employers manage the payment of the annual fee on your behalf - but do check with your employer to make sure that this is the case, as it’s your responsibility to ensure the fee is paid to AMTRA.
You must act in accordance with the Veterinary Medicines Regulations and the Code of Practice issued under them by the Secretary of State. If the Code changes, AMTRA will provide an updated copy to all SQPs.
You must keep yourself up to date, including undertaking at least the minimum prescribed amount of Continuous Professional Development.
Keep AMTRA updated
Even though most SQPs are supported by their employers, your qualification is personal to you, and AMTRA will write to you at your home address and/or your email address.
Please remember that when you signed your enrolment form, you acknowledged the importance of keeping AMTRA advised of any change in personal details (such as name change) or if you move house or change email address - please do not expect your employer to do this for you. You can login to the AMTRA website and update your contact details at any time.
This page last updated 01/06/2016